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First Aid Policy

Health and Safety (First-Aid) Regulations 1981

🏢 Company Details

The Health and Safety (First-Aid) Regulations 1981 require employers to provide adequate first aid equipment, facilities, and personnel.
? Enter the full legal trading name of your organisation as it appears in company registration documents or registration with Companies House.
? The full registered address of your organisation's main workplace where employees work. This is required for H&S records and emergency contact purposes.
? Briefly describe the main activities and industry sector of your organisation (e.g. manufacturing, retail, construction). This helps determine appropriate first aid provision under the Regulations.
? Total number of employees including full-time, part-time, and temporary staff. The Regulations require first aid provision based on the size of workforce and assessed risks.
? How many workplace locations does your organisation operate? Each site must have adequate first aid provision and trained personnel in accordance with the Health and Safety Regulations 1981.

📋 Policy Statement

? The name of the senior management representative (e.g. Director, Manager) responsible for approving and signing off this first aid policy. They take responsibility for policy implementation.
? The official job title of the senior person authorising this policy. This should be a position with authority to make organisational health and safety decisions.
? The date when this first aid policy was created or last formally approved and implemented. Required for policy version control and compliance records.
? The date when this policy was last reviewed for accuracy and compliance with current Health and Safety (First-Aid) Regulations 1981 and organisational changes.
? A formal declaration of your organisation's commitment to providing first aid provision. This should demonstrate management responsibility under the Health and Safety (First-Aid) Regulations 1981.
Provide a comprehensive policy commitment statement

⚠️ First Aid Needs Assessment

The number of first aiders needed depends on workplace hazards, number of employees, and site layout. HSE Approved Code of Practice L74 provides detailed guidance.
? Identify all hazards present in your workplace. This risk assessment determines the level and type of first aid provision required under the Regulations (e.g. low-risk office vs. high-risk manufacturing).
? Rate your organisation's overall first aid risk level. Low-risk environments typically need an Appointed Person; higher-risk environments require trained First Aiders or Emergency First Aiders.
Select based on workplace hazards and employee numbers
? Document any unique hazards, remote locations, or special circumstances that may affect first aid provision (e.g. chemical exposure, lone working, off-site work). This ensures tailored arrangements under the Regulations.

👨‍⚕️ First Aid Personnel

? Total number of employees with First Aid at Work (FAW) certification. The Regulations recommend providing First Aiders based on risk level and workforce size for comprehensive first aid coverage.
? List all trained First Aiders (FAW) by name and their normal work location. Employees must know how to contact a First Aider in their area. Update this when personnel changes occur.
List names and work locations of all qualified First Aiders
? Total number of employees with Emergency First Aid at Work (EFAW) certification. EFAW provides a basic level of first aid for lower-risk workplaces as permitted by the Regulations.
? List all Emergency First Aid at Work qualified personnel by name and location. Employees must be informed of their EFAW coverage and who to contact in emergencies.
List names and work locations of all Emergency First Aiders
? An Appointed Person can be designated in low-risk offices with no trained first aiders. They are responsible for calling emergency services and managing first aid equipment, but do not provide treatment.
? Describe how first aid provision is maintained when First Aiders or Appointed Persons are absent. The Regulations require uninterrupted first aid coverage throughout all working periods.
? Name the organisation providing first aid training (e.g. St John Ambulance, Red Cross, CIMSPA). Only approved training providers deliver recognised FAW and EFAW qualifications as required by the Regulations.
? FAW and EFAW certificates are typically valid for 3 years. Document your planned renewal schedule to ensure continuous compliance with the Health and Safety (First-Aid) Regulations 1981.

🩹 First Aid Equipment & Facilities

First aid boxes should be stocked to BS 8599-1:2019 standard. Contents must be checked regularly and restocked as needed.
? How many first aid boxes/kits does your organisation maintain? The Regulations require adequate first aid equipment, typically one box per 10-15 employees, positioned accessibly throughout the workplace.
? List all first aid box locations. They must be easily accessible and signposted with green ISO 7010 signs. Employee induction must include first aid box locations.
List all locations where first aid boxes are positioned
? Specify who checks first aid box contents and how frequently. Regular inspection ensures supplies are present, unexpired, and replenished after use, as required by the Regulations.
? Specify any additional first aid equipment beyond standard boxes (e.g. defibrillators, oxygen, specialised kits). The Regulations require equipment appropriate to assessed workplace risks.
? Indicate whether a dedicated first aid room is available. The Regulations recommend a suitable room for administering first aid in higher-risk workplaces for privacy and hygiene.
Yes
No
? If provided, state where the first aid room is located. It should be easily accessible, signposted, and have appropriate furniture, lighting, and hygiene facilities for treating casualties.

🚨 Emergency Procedures

? Describe the emergency procedure for contacting a First Aider or Appointed Person. This must be clearly communicated to all employees during induction per the Health and Safety (First-Aid) Regulations 1981.
? Document procedures for calling emergency services (999 in UK). The Appointed Person or First Aider must be trained to summon emergency services promptly when needed.
? Describe accident recording procedures including use of the Accident Book (BI 510). The Regulations require that all injuries and incidents receiving first aid are recorded for HSE inspection and RIDDOR compliance.
? Name the person responsible for RIDDOR reporting. They must report specified serious injuries/dangerous occurrences to HSE within 15 days per the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013.
Who is responsible for RIDDOR reporting to the HSE?

🔧 Specific Arrangements

? Describe first aid provision for employees working alone or remotely. The Regulations require suitable arrangements including communication systems, emergency contact procedures, and access to first aid resources.
? If applicable, describe how first aid provision applies to home-based or hybrid workers. This may include emergency contact procedures, first aid kit provision, or access to external medical services.
? Explain how first aid provision is maintained during non-standard working hours. The Regulations require equivalent first aid cover during all working periods, including nights and shifts.
? Describe how visitors, contractors, and temporary workers are informed of first aid provision. The Regulations extend first aid responsibilities to all persons at the workplace, requiring them to know how to access help.
? Describe first aid provision for employees working away from the main site or travelling for work. This includes portable first aid kits, communication systems, and access to local emergency services.
? Indicate whether mental health first aid is provided. While not required by the Regulations, mental health support complements physical first aid provision and supports employee wellbeing.
Yes
No
? If applicable, list trained mental health first aiders and their contact information. They provide initial support and signposting to professional services for psychological wellbeing.

📚 Training

? Describe which groups of employees receive basic first aid awareness training (e.g. all staff, supervisors, specific departments). The Regulations encourage awareness training for all employees.
? Specify how often first aid training is refreshed. The Regulations recommend refresher training at regular intervals to maintain competency and update knowledge on current best practice.
? Confirm whether all new employees receive first aid information during induction (location of boxes, how to call for help, First Aider names/locations). The Regulations require employees to be informed of arrangements.
Yes
No

📊 Monitoring & Review

? Describe monitoring activities (audits, inspections, incident reviews). Ongoing monitoring ensures continued compliance with the Health and Safety (First-Aid) Regulations 1981 and identifies improvement opportunities.
? Specify how often this first aid policy is formally reviewed (e.g. annually, bi-annually). The Regulations require policy reviews following changes in operations, incidents, or at minimum intervals.
? Name the person (e.g. Health & Safety Manager) responsible for coordinating policy reviews. They ensure the Regulations are met and the policy reflects current organisational circumstances.

✍️ Sign-Off and Approval

? The date when the senior person signs the policy document, formally approving and committing the organisation to this first aid policy. Evidence of management approval and commitment to the Regulations.
? If your organisation has an appointed H&S Representative, their signature date demonstrates their consultation and agreement with first aid arrangements as required by the Health and Safety (First-Aid) Regulations 1981.
? The scheduled date for the next formal policy review. Regular reviews ensure the policy remains current and compliant with the Health and Safety (First-Aid) Regulations 1981 and organisational changes.
? Confirm whether this first aid policy is displayed in the workplace in a location accessible to all employees. The Regulations require employees to be made aware of first aid arrangements and procedures.
Yes
No
? Confirm that all employees have access to this first aid policy (digital copy, printed handbook, intranet, etc.). The Regulations require that employees are informed of arrangements and have access to the policy.
Yes
No

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