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🎯

What type of damage are you reporting?

Select the category that best describes the damage

💥 Accidental Damage
🔨 Deliberate / Vandalism
⚠️ Negligence
🐾 Pet Damage
💧 Water Damage
🔥 Smoke/Fire Damage
🔧 Unauthorised Alterations
🧹 Cleaning Required
🌿 Garden Damage
🔌 Appliance Damage
📋 Other Damage
🏠

What is the landlord/agent name?

This will appear as the sender of the letter

📍

What is your contact address?

Your business or correspondence address

👤

Who are the tenants?

Enter each tenant's name on a new line

🏡

What is the property address?

The address of the rental property with damage

📅

Important dates

When did the tenancy start and when was damage discovered?

🔍

Describe the damage discovered

Be factual and specific - avoid emotional language

💡 Tip: List each item of damage separately with location and description. Compare against check-in inventory condition.
💷

What are the estimated repair costs?

Add each damage item and its estimated cost

⚠️ Betterment: You cannot charge for improvements. Costs should reflect depreciated value based on age and condition.
📸

What evidence do you have?

List all evidence supporting your damage claim

💡 Strong evidence includes: Dated photos, inventory comparisons, multiple repair quotes, professional inspection reports.
⚡

What action are you requesting?

What do you want the tenant to do?

💳 Pay Repair Costs
🔧 Arrange Repairs
📝 Deposit Deduction Notice
🛡️ Insurance Notification
⚠️

Consequences of non-response

What happens if the tenant doesn't respond?

📝

Additional notes (optional)

Any extra information or instructions to include

⏰

Response deadline

How long should the tenant have to respond?

7️⃣ 7 Days
1️⃣4️⃣ 14 Days
2️⃣1️⃣ 21 Days
2️⃣8️⃣ 28 Days
✍️

Who is signing this letter?

The person sending on behalf of the landlord

Your Letter is Ready

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