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Invoice Terms Editor

Create professional payment terms and conditions for your invoices

🎯 What Type of Business Are You?

Select your industry to pre-fill sensible defaults. All fields remain fully customisable.

? Choose the closest match - this sets sensible defaults for payment terms, deposits, and other options based on your industry norms.
💡 Smart defaults: Each industry has different payment norms. Trade & Construction typically uses retention clauses, Agencies use milestone payments, Wholesale uses longer payment terms. Select your industry and we'll set appropriate defaults.

🏢 Company Information

Optional - Find at Companies House
Leave blank if not VAT registered

📅 Payment Terms

? Standard UK payment terms. NET 30 is most common for B2B. Shorter for small amounts or new customers.

💰 Late Payment Interest

? Statutory rate is Bank of England base rate + 8%. You can charge this automatically under UK law for B2B debts.
? Statutory debt recovery costs for late B2B payments: £40 (debts up to £999.99), £70 (£1,000-£9,999.99), £100 (£10,000+)
Under the Late Payment of Commercial Debts (Interest) Act 1998, you can charge interest and recovery costs on late B2B payments automatically.

💳 Payment Methods

List all accepted payment methods

💷 Currency & VAT

💵 Deposits & Advance Payments

? Upfront payment before work begins. Common for large projects or new customers. 20-50% is typical.

📊 Stage Payments

? Payment schedule tied to project milestones. Good for large projects. E.g., 30% on start, 40% mid-project, 30% completion.

🔨 Payment Retention

? Common in construction/trade. Hold back a percentage until defects liability period ends. Typically 5% for 30-90 days after completion.
Period after completion when retention is released
🔧 Trade & Construction: Payment retention is standard practice. You invoice 95% during the project, and the remaining 5% is released after the defects liability period (typically 90 days after practical completion).

🔒 Retention of Title

? You retain ownership of goods until paid in full. Essential protection if customer doesn't pay. Choose "enhanced" for valuable goods.
Retention of Title means you own the goods until payment is received in full. This protects you if the customer becomes insolvent or doesn't pay.

⚖️ Invoice Queries & Disputes

? Time allowed to raise genuine disputes. Prevents frivolous disputes delaying payment. 7-14 days is standard.
Optional - Email or phone for queries

📋 Additional Terms

Optional - Add any custom clauses here

Your Terms Are Ready

Review your customized invoice payment terms below

Export to Word for bespoke situations where additional customization or manual editing is required beyond the standard template.

Instant Access

Unlock Your Terms Now

Get instant access to both the Interview Version (guided) and this Editor Version in Word & PDF formats

✓ Editor Version (Manual)
✓ Interview Version (Guided)
✓ Word & PDF Formats
✓ Lifetime Free Updates
✓ Print Unlimited Copies
✓ 30-day money-back guarantee*
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30-Day Money-Back Guarantee

We stand behind every template we sell. If something's technically wrong, we'll make it right.

You're Covered If:

  • File is corrupted or won't open
  • Missing content described on product page
  • Technical errors prevent use as described
  • File format incompatibility that prevents editing

Why you probably won't need this: You can preview the full template with watermark before purchase – so you'll know exactly what you're getting.

Bought the Wrong Template?

Mistakes happen – we get it. Within 30 days, here's how we can help:

Template Swap: We'll cancel your original and issue a different template of equal or lesser value.

Store Credit: Full purchase amount to use on any template. Never expires.

Offered at our discretion for genuine mistakes – we reserve the right to decline repeat or unreasonable requests.

How to Request:

Email [email protected] within 30 days with your order number.

We aim to respond within 2 business days. Approved refunds processed within 5 business days.