UK Hot Desk License Agreement - Editor

Hot Desk License Agreement Editor

Fill in the details below to generate your customized UK hot desk license agreement

👥 Parties to the License

Optional - Find at Companies House

📋 License Details

? Hot desk = any available desk on first-come basis. Dedicated desk = same desk reserved exclusively for you. Private office = enclosed space.
? How long is this license for? Rolling licenses continue until terminated by either party with notice. Fixed term licenses end on a specific date.

📍 Workspace Location

Full address of the coworking space/building
For hot desks, specify the general area. For dedicated desks, specify desk number.

💷 License Fee

Hot desk licenses typically charge by day, week, or month. VAT at 20% applies to workspace provision in the UK.
? Most coworking spaces charge VAT at 20%. If you're VAT registered and fees exceed the threshold, VAT must be added to the license fee.
? A refundable deposit held against damages or unpaid fees. Typically equal to 1 month's fee. Not always required for short-term hot desk licenses.

🕐 Access Hours

? 24/7 access gives round-the-clock entry. Standard hours restrict access to business hours. Out-of-hours access may incur additional charges.

🎯 Facilities & Services Included

Specify what's included in the license fee. Additional services may be charged separately.

📜 Licensee Obligations

? Public liability insurance protects against claims for injury or property damage. Professional indemnity covers negligence claims. Some coworking spaces require licensees to have their own insurance.

⚠️ Permitted Use & Restrictions

Describe what the licensee can use the space for
? Some workspaces limit visitor numbers for security and capacity. Guest passes or prior approval may be required.

🔚 Termination & Notice

License agreements typically have shorter notice periods than traditional leases, offering flexibility for both parties.
? How much notice must the licensee give to terminate? Daily/weekly licenses often require just 24-48 hours. Monthly licenses typically require 1 month.
? How much notice must the licensor give to terminate? Should typically be equal to or longer than licensee notice period for fairness.

🔒 Data Protection & Confidentiality

? Standard confidentiality protects business information. High level is for sensitive data handling. Shared workspaces require careful data protection practices.

🎁 Additional Terms

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⚖️ Qualified Legal Professional Expert-Reviewed Hot Desk License Agreement Template

This license agreement has been carefully drafted and reviewed by a qualified legal professional. It provides a strong legal foundation but is not a substitute for personalised advice. Your purchase includes lifetime access to this document via our secure online portal, with free updates for 12 months. For tailored guidance and complete peace of mind, you can book a consultation with one of our legal professionals here.

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