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Health & Safety Policy Statement

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🏢 Company Details

? Enter your legal company name as registered at Companies House or your sole trader business name.
? Include all employees including part-time, agency, and contractors. Helps determine the scope of your health and safety obligations.
? Include your registered office address. If you have multiple locations, list the main workplace covered by this policy.
? Briefly describe your main business activities. This helps identify relevant hazards and regulatory requirements for your industry.

👔 Senior Management

? The board member or senior manager with ultimate responsibility for health and safety. Usually the Managing Director or equivalent.
? Their role or position in the organisation. Required for policy accountability and legal compliance.
? The person responsible for implementing health and safety on a day-to-day basis. Leave blank if covered by a dedicated H&S Officer.
? Their position in the organisation. This person acts as the H&S champion and point of contact for staff.

📋 Organisation Structure

? Management structure determines responsibility for health and safety implementation. Include supervisors with delegated H&S responsibilities.
? Number of hierarchical management tiers in your organisation (e.g., Senior Management, Middle Management, Supervisors). Helps clarify H&S delegation.
? A dedicated H&S Officer provides specialist expertise. Larger organisations often require dedicated resource for compliance and risk management.
? Many organisations use external consultants for specialist advice, compliance audits, or risk assessments. This provides additional H&S expertise and guidance.
? Names of employees trained and certified in First Aid at Work. Recommended ratio is 1 first aider per 50 employees. Include their contact details if possible.
? Names of trained fire wardens responsible for evacuation and fire safety checks. Required for fire safety compliance and emergency procedures.

⚙️ Nature of Work

? Describe the primary work activities and processes in your organisation. This helps identify specific hazards and determines required controls and safety measures.
? Select all hazard categories relevant to your workplace. This is essential for risk assessment and determining appropriate control measures under Health and Safety at Work regulations.

✅ Existing Arrangements

? Risk assessments are a legal requirement under the Health and Safety at Work Act. They identify hazards, evaluate risks, and determine control measures.
? Employees must receive appropriate H&S induction and role-specific training. This is essential for compliance and preventing workplace incidents.
? Organizations must provide trained first aiders, first aid equipment, and facilities. This is a legal requirement under Health and Safety regulations.
? Fire safety is critical. You must have fire risk assessment, emergency procedures, trained fire wardens, and regular evacuation drills in place.
? Legal requirement under the Social Security Administration Act. Recording accidents and incidents helps identify patterns and prevent future occurrences.
? You must have documented emergency procedures for evacuation, first aid response, and other foreseeable emergencies relevant to your workplace.
? Legal requirement under Health and Safety Regulations. Effective consultation keeps employees informed, gathers their input on hazards, and improves overall H&S performance.

📅 Policy Details

? Policies should be reviewed regularly to reflect changes in operations, legislation, or identified risks. Annual review is considered best practice.
? The date when this policy was created or last revised. Important for tracking policy currency and compliance records.

Health & Safety Policy Document

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