Detailed description of deliverables and responsibilities
💡 Be specific about deliverables and outcomes. This defines the scope of work.
⏱️
How long is the contract?
Duration of the engagement
📅
Fixed Term
🔄
Ongoing
📦
Per Project
ℹ️ Fixed term for specific projects, ongoing for continuous work, or per project for one-off deliverables.
💷
How will payment be structured?
Choose the payment model
⏰
Hourly Rate
💰
Fixed Fee
📅
Daily Rate
💡 Choose the payment model that suits the work: hourly for time-based, fixed for project-based, daily for short contracts.
💳
What are the payment terms?
When invoices must be paid
⚡
Immediate
📅
7 Days
🗓️
14 Days
📆
30 Days
⚠️ UK law allows 8% interest + £40-100 debt recovery costs on late payments (Late Payment Act 1998).
📊
Expenses and VAT arrangements?
How expenses are handled and VAT status
💡 Freelancers typically cover own expenses unless pre-approved. If contractor is VAT registered (£90k+ turnover), they must charge VAT.
📍
Where will work be performed?
Primary work location
🏠
Fully Remote
🏢
Client Site
🔄
Hybrid
ℹ️ Remote work is standard for freelancers. If client site attendance required, specify frequency.
📋
What is the notice period?
Time required to terminate the contract
⚡
Immediate
📅
1 Week
🗓️
2 Weeks
📆
1 Month
💡 Freelance contracts typically have shorter notice periods than employment (1-4 weeks is common).
🔄
Right to substitute work?
Can the contractor send someone else to do the work?
✅
Yes - May Substitute
✔️
With Client Approval
❌
No - Personal Service
⚠️ CRITICAL for IR35: True freelancers should have substitution rights. If you require this specific person with no substitution, it may indicate employment relationship for tax purposes.
💡
Who owns the intellectual property?
Ownership of work created
🏢
Client Owns All IP
💷
Client Upon Payment
📄
Contractor Retains, Client License
⚠️ Default UK law: contractor owns IP unless contract assigns it. "On creation" = automatic transfer.
🔒
Confidentiality requirements?
How long must information remain confidential?
♾️
Indefinite
5️⃣
5 Years
3️⃣
3 Years
💡 "Indefinite" typical for trade secrets. If contractor processes personal data (customer info, employee data), they're a data processor under UK GDPR.
🛡️
Insurance and liability requirements?
Professional indemnity insurance and liability caps
💡 PI insurance covers claims from errors/negligence. £1-2m coverage is standard. Cannot limit liability for death/injury, fraud, or IP infringement.
📋
IR35 and tax status?
Employment status for tax purposes
IR35 Notice: Medium/large private sector clients must determine IR35 status. If inside IR35, client deducts tax/NI. Key factors: substitution rights, control, mutuality of obligation, equipment provision, financial risk.
📝
Any additional terms?
Optional extra clauses or requirements
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