UK Freelance Contract - Editor

Freelance Contract Editor

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👥 Parties to the Contract

Optional - Find at Companies House

💼 Services and Scope

Be specific about deliverables and outcomes
? Fixed term for specific projects, ongoing for continuous work, or per project for one-off deliverables.

💷 Payment Terms

? Choose the payment model that suits the work: hourly for time-based, fixed for project-based, daily for short contracts, or retainer for ongoing availability.
? Payment deadline from invoice date. UK law allows 8% interest + £40-100 debt recovery costs on late payments (Late Payment Act 1998).
? Freelancers typically cover own expenses unless pre-approved. Common reimbursable: travel, materials, software licenses. Always require receipts.
? If contractor is VAT registered (£90k+ turnover), they must charge VAT. Client can usually reclaim if VAT registered. Fees quoted are typically exclusive of VAT unless stated.

📍 Working Arrangements

? Remote work is standard for freelancers. If client site attendance required, specify frequency and whether travel expenses covered.
? Freelance contracts typically have shorter notice periods than employment (often 1-4 weeks). Can be immediate for per-project work.
? CRITICAL for IR35: True freelancers should have substitution rights. If you require this specific person with no substitution, it may indicate employment relationship for tax purposes.

💡 Intellectual Property Rights

? Default UK law: contractor owns IP unless contract assigns it. "On creation" = automatic transfer. "On payment" = transfers when fully paid. Important for commissioned work.
? Moral rights include right to be identified as creator and object to derogatory treatment. Waiver allows client to modify work and not credit creator. Common in commercial work.
E.g., "Contractor's proprietary framework, standard templates, reusable components"

🔒 Confidentiality & Data Protection

? How long after contract ends must contractor keep info confidential. "Indefinite" typical for trade secrets. Some info becomes public domain naturally.
? If contractor processes personal data (customer info, employee data), they're a data processor under UK GDPR and need a processing agreement. Client remains data controller.

🛡️ Insurance & Liability

? PI insurance covers claims from errors/negligence in professional services. £1-2m coverage is standard. Some clients require proof before contract starts.
? Maximum contractor liability for losses. Common to cap at fees paid or insurance coverage. Cannot limit liability for death/injury, fraud, or IP infringement.

📋 IR35 & Tax Status

IR35 Notice: Medium/large private sector clients must determine IR35 status. If inside IR35, client deducts tax/NI. Key factors: substitution rights, control, mutuality of obligation, equipment provision, financial risk.
? Client must assess (for medium+ companies). Outside IR35 = genuine business-to-business. Inside IR35 = deemed employment, client deducts PAYE. Use HMRC's CEST tool.

📝 Additional Terms

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