Hot Desk Compliance Checklist

Use this checklist to ensure your hot desking setup complies with UK Health & Safety regulations. Every item must be addressed to protect both your business and your employees.

🪑 Workstation Setup

Adjustable chairs with lumbar support provided at every desk

Monitor height adjustable or positioned at eye level

Adequate desk space for equipment and documents

Proper lighting - minimum 500 lux for office work

Cable management to prevent trip hazards

📋 Legal Documentation

Hot desk license agreement signed by all users

DSE assessment conducted for each employee

Acceptable use policy clearly communicated

Data protection policy covering shared workstations

Health & Safety policy includes hot desking protocols

🧼 Hygiene & Cleaning

Cleaning materials provided at each workstation

Regular professional cleaning schedule in place

Hand sanitizer stations accessible throughout workspace

Clear desk policy enforced at end of each day

💻 IT & Security

Secure locker storage provided for personal items

Screen privacy filters available on request

Auto-lock computer policy implemented

Guest WiFi separate from business network

🛡️ Health & Safety

Fire exits clearly marked and accessible

First aid kit accessible and regularly stocked

Electrical equipment PAT tested annually

Emergency procedures displayed prominently

Temperature maintained between 16-24°C

👥 Employee Wellbeing

Booking system prevents double-booking confusion

Quiet zones available for focused work

Break areas separate from workstations

Mental health support information displayed