✅
Free Compliance Tool
UK Property Inspection Report Compliance Checklist
Verify your Property Inspection Report covers all rooms, safety checks, and maintenance requirements.
This interactive checklist covers:
• Property exterior
• Communal areas
• Living areas
• Kitchen
• Bedrooms
• Bathrooms
• Safety checks
• Utilities
• Maintenance log and actions
All 57 compliance points are covered. The template handles all of them automatically.
This interactive checklist covers:
• Property exterior
• Communal areas
• Living areas
• Kitchen
• Bedrooms
• Bathrooms
• Safety checks
• Utilities
• Maintenance log and actions
All 57 compliance points are covered. The template handles all of them automatically.
Interactive checklist • Save progress • Download as PDF • Full version unlocks free with email
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Or skip the checklist — have it all done for you with the template for £10 →
How to Use This Checklist
Click each checkbox to mark items as complete. Your progress is automatically saved to your browser. Use this checklist to:
✅ Three Ways to Use This Tool
1. Pre-inspection preparation: Review all check points before your quarterly property inspection to ensure nothing is missed
2. During inspection: Work through each room systematically, marking items as you inspect them
3. Post-inspection review: Verify all areas were checked and identify any follow-up actions needed
⚠️ Legal Requirements for Property Inspections
📋 Notice Period: You MUST give tenants at least 24 hours written notice before inspection (48 hours recommended). Inspections must be at reasonable times - not early morning or late evening.
⚖️ Access Rights: Tenants can request a different time but cannot unreasonably refuse access. Never force entry except in genuine emergencies.
🎯 Frequency: Quarterly inspections (every 3 months) are standard. More frequent inspections may breach quiet enjoyment unless justified by previous issues.
💼 Documentation: Keep detailed records with photos and dates. This evidence is crucial for deposit deductions and possession proceedings.
🚫 Critical Safety Checks
Gas Safety: Annual gas safety check is a legal requirement (Gas Safety Regulations 1998). Electrical Safety: Electrical Installation Condition Report required every 5 years (England) or on new tenancy. Smoke & CO Alarms: Working smoke alarms on every floor and CO alarms in rooms with solid fuel appliances are legal requirements. Failure to comply can result in fines up to £5,000.
⚠️ Understanding Importance Levels
🔴 Critical: Must have - legally required or essential for enforceability
🟡 Important: Should have - protects your position and prevents disputes
🔵 Recommended: Nice to have - best practice for comprehensive coverage
UK Property Inspection Report Compliance Checklist
57 Points | www.templatesuk.com
1. Property Exterior (7 items)
Roof Condition
Check roof tiles/slates for damage, missing pieces, or slippage. Look for sagging areas indicating structural issues. Note any visible damage to chimneys, ridge tiles, or flashing. Water ingress from roof damage can cause thousands in interior damage if not caught early.
🔴 Critical
Gutters and Downpipes
Inspect gutters for blockages (leaves, moss, debris) and damage. Check downpipes are securely fixed and draining properly. Look for overflow marks or water stains on external walls indicating blocked gutters. Overflowing gutters cause damp penetration and foundation damage.
🔴 Critical
External Walls
Check brickwork/render for cracks, bulging, or deterioration. Look for damp patches, moss growth, or efflorescence (white salt deposits). Inspect pointing between bricks - crumbling mortar allows water penetration. Note any damage to cladding or external insulation.
🟡 Important
Windows and Frames
Check all windows open and close properly with working locks. Inspect frames for rot (wood), damage (uPVC), or corrosion (metal). Look for broken/cracked panes, damaged seals on double glazing (misting between panes), and damaged sills. Security and energy efficiency issues.
🟡 Important
External Doors
Check front, back, and any side doors for damage to door and frame. Test all locks function correctly - security requirement. Inspect seals/weatherstripping for draughts. Check door opens/closes smoothly without sticking. Note any rot, warping, or damage requiring repair.
🔴 Critical
Garden/Outdoor Areas
Check garden is maintained to tenancy agreement standards. Look for overgrown vegetation, fly-tipping, or excessive rubbish. Inspect boundaries (fences, walls) for damage. Check paths/paving for trip hazards. Note any damage to sheds, outbuildings, or garden furniture if provided.
🟡 Important
Drainage and Paths
Check external drains are clear and not blocked. Look for standing water or drainage issues. Inspect pathways for cracks, uneven surfaces, or trip hazards. Check external lighting works. Note any damage to driveways or parking areas.
🔵 Recommended
2. Communal Areas (5 items)
Entrance Hall/Lobby
Check entrance is clean, well-lit, and secure. Inspect entry system/intercom works properly. Look for damage to walls, flooring, or fixtures. Check mailboxes if applicable. Ensure no safety hazards like loose flooring or exposed wiring. First impression area for property.
🟡 Important
Stairways and Landings
Inspect stairs for damage to steps, handrails, and balustrades. Check handrails are securely fixed - health and safety requirement. Look for worn carpets/flooring that could cause trips. Ensure adequate lighting (consider timer/sensor lights). Check no obstructions blocking fire escape routes.
🔴 Critical
Corridors and Hallways
Check corridors are clean, clear of obstructions, and well-lit. Inspect walls and ceilings for damp, cracks, or damage. Ensure fire doors close properly (if applicable). Look for damaged flooring. Check emergency lighting works (if required). Must maintain clear escape routes.
🔴 Critical
Shared Facilities
If property has shared laundry, storage, or utility rooms, check these are clean and functional. Inspect shared appliances work properly. Look for any damage or maintenance issues. Ensure proper ventilation in utility areas. Check locks on storage areas function correctly.
🔵 Recommended
Rubbish/Recycling Areas
Check bins/refuse areas are accessible and clean. Ensure adequate bin provision for property. Look for fly-tipping or accumulation of rubbish. Check bin stores are secure and maintained. Note any pest issues. Inadequate waste management causes tenant complaints and pest problems.
🟡 Important
3. Living Areas (6 items)
Walls and Ceilings
Inspect walls for damage (holes, marks, stains) beyond fair wear and tear. Look for damp patches, mould growth, or water stains on ceilings indicating leaks. Check paintwork condition. Note any tenant-caused damage that may be deposit deductible. Damp issues need immediate investigation.
🔴 Critical
Flooring Condition
Check carpets, laminate, or hard flooring for damage, stains, or excessive wear. Look for loose floorboards, damaged tiles, or lifting laminate. Note any damage beyond fair wear and tear. Check no water damage from spills or leaks. Flooring is a common area for deposit disputes.
🟡 Important
Windows and Natural Light
Check windows open/close properly and locks function. Inspect for condensation, mould on frames, or damaged seals. Test window handles. Look for blocked vents. Check curtains/blinds (if provided) work correctly and aren't damaged. Ventilation critical for damp prevention.
🟡 Important
Heating System
Check radiators heat up properly and aren't leaking. Test thermostatic valves work. Look for air in radiators (cold spots at top). Inspect radiator condition - rust or corrosion issues. If applicable, test any portable heaters are safe. Heating failures cause major tenant complaints.
🔴 Critical
Electrical Outlets and Lighting
Test light switches and lights work correctly. Check electrical outlets aren't loose, damaged, or overloaded. Look for any exposed wiring or DIY electrical work (report immediately). Ensure adequate lighting throughout room. Count and test all sockets match inventory.
🔴 Critical
Furniture and Fixtures
If furnished, check all furniture condition against inventory. Look for damage, stains, or missing items. Test drawers, doors, and mechanisms work. Check shelves are secure. Note any furniture needing repair or replacement. Take photos to document condition for deposit purposes.
🟡 Important
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4. Kitchen (7 items)
Kitchen Units and Worktops
Check all cupboard doors and drawers open/close properly with working handles. Inspect worktops for damage, burns, or water damage. Look for missing/damaged tiles behind sink and cooker. Check unit bases for water damage from leaks. Test all hinges and catches work correctly.
🟡 Important
Kitchen Appliances
Test all provided appliances work: oven/hob, extractor fan, refrigerator, washing machine, dishwasher, microwave. Check for cleanliness (particularly oven). Look for damage or missing parts. Ensure appliances are used safely. Document condition with photos. Non-working appliances need immediate attention.
🔴 Critical
Plumbing and Water Supply
Check taps don't leak and provide good water pressure. Inspect under sink for leaks from pipes or drain. Test hot water supply to kitchen. Look for water damage to units beneath sink. Check dishwasher/washing machine connections aren't leaking. Water leaks cause expensive damage if undetected.
🔴 Critical
Ventilation and Extraction
Test extractor fan/cooker hood works and extracts properly. Check for excessive grease buildup (fire hazard). Ensure windows can be opened for ventilation. Look for condensation or mould indicating poor ventilation. Check air vents aren't blocked. Poor kitchen ventilation causes damp and mould throughout property.
🔴 Critical
Kitchen Flooring
Check kitchen flooring for damage, stains, or water damage. Look for loose tiles, damaged vinyl, or warped laminate from water exposure. Inspect around appliances and under sink for hidden water damage. Note any damage requiring repair or replacement.
🟡 Important
Kitchen Cleanliness
Check general cleanliness and hygiene standards. Look for pest issues (droppings, signs of infestation). Inspect bins and waste disposal. Check refrigerator is clean and no food safety issues. Note excessive grease, burnt-on food, or unhygienic conditions. Cleanliness affects health and safety.
🟡 Important
Gas Safety (if applicable)
If property has gas cooker/hob, check it's connected safely with no leaks (smell of gas). Verify current gas safety certificate is in place - annual check is legal requirement. Note any concerns about gas appliances. NEVER ignore suspected gas leaks - evacuate and call emergency services immediately.
🔴 Critical
5. Bedrooms (6 items)
Bedroom Condition
Check walls, ceilings, and floors in all bedrooms for damage. Look for damp, mould, or water stains. Inspect paintwork and decorative condition. Note any holes, marks, or damage beyond fair wear and tear. Check window frames for condensation or mould. Take photos of each bedroom.
🟡 Important
Windows and Ventilation
Test bedroom windows open and close with working locks. Check for drafts, damaged seals, or broken panes. Look for condensation on windows or frames - indicates ventilation issues. Ensure trickle vents (if fitted) aren't blocked. Check curtains/blinds work properly if provided.
🟡 Important
Heating in Bedrooms
Check radiators heat properly in all bedrooms. Test thermostatic valves work. Look for radiator leaks or damage. Ensure adequate heating for comfortable bedroom use. Cold bedrooms lead to condensation and mould. Note any heating issues requiring maintenance.
🔴 Critical
Electrical Points and Lighting
Test all bedroom light switches and bulbs work. Check electrical sockets aren't damaged, loose, or overloaded. Look for extension leads daisy-chained (fire hazard). Count sockets match inventory. Ensure no exposed wiring or DIY electrical work.
🔴 Critical
Built-in Storage
If bedrooms have fitted wardrobes, check doors, hinges, and rails work properly. Look for damage to interior. Test drawers if fitted. Check hanging rails are secure and not overloaded. Inspect shelving is safe and undamaged. Document condition against inventory.
🔵 Recommended
Bedroom Furniture (if furnished)
Check all provided furniture against inventory: bed frame, mattress, wardrobe, chest of drawers, bedside tables, desk, chair. Look for damage, stains, or missing items. Test all mechanisms work. Check mattress condition and cleanliness. Take photos documenting current state.
🟡 Important
6. Bathrooms (7 items)
Bathroom Fixtures
Check toilet, sink, bath, and shower (if separate) are clean and working. Test all flush properly, taps work, and drains clear. Look for cracks in toilet, basin, or bath. Check no leaking from fixtures or seals. Inspect shower tray/bath sealant for mould or deterioration.
🔴 Critical
Plumbing and Leaks
Check all taps for leaks and good water pressure. Test hot water supply. Inspect under sink for pipe leaks. Check toilet doesn't leak at base or cistern. Look for water stains on ceilings below bathrooms indicating leaks. Test shower valve/mixer works correctly.
🔴 Critical
Bathroom Ventilation
Test extractor fan works properly (should run for 15-20 minutes after light switch off). Check windows can be opened for ventilation. Look for excessive condensation, mould on walls/ceiling, or damp patches. Ensure vents aren't blocked. Poor bathroom ventilation causes mould throughout property.
🔴 Critical
Tiles and Grouting
Check wall tiles for cracks, loose tiles, or missing grout. Inspect grouting for mould growth or deterioration - failing grout allows water penetration behind tiles. Look for water damage around bath/shower. Check floor tiles secure and undamaged. Note areas needing regrouting.
🟡 Important
Silicone Seals
Inspect silicone sealant around bath, shower tray, and sink for mould, cracking, or peeling. Failing seals allow water to penetrate behind fixtures causing expensive rot and water damage. Check seals are intact along bath edges and shower screen. Note areas needing re-sealing.
🔴 Critical
Bathroom Condition and Cleanliness
Check general cleanliness and hygiene. Look for mould on walls, ceiling, or in corners. Inspect painted surfaces for condition. Check bathroom cabinet/mirror if fitted. Test light pull cord works. Note any damage to walls, ceiling, or flooring from water exposure or poor maintenance.
🟡 Important
Shower and Bath Screens
If property has shower screen or bath screen, check glass/plastic is intact without cracks. Test opens/closes properly with working mechanism. Check seals at bottom and sides prevent water escaping. Look for limescale buildup or mould. Inspect fixings are secure to wall.
🔵 Recommended
⚡
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7. Safety Checks (6 items)
Smoke Alarms
Test smoke alarm on every floor of property using test button. Check alarms are in working order and battery powered alarms have fresh batteries. Verify alarms less than 10 years old. Ensure positioned correctly (not in kitchens or bathrooms). Legal requirement since October 2015 - fines up to £5,000 for non-compliance.
🔴 Critical
Carbon Monoxide Alarms
Test CO alarm in any room with solid fuel burning appliance (wood burner, open fire, coal fire). Press test button to verify working. Check alarm is less than 7 years old (replace if older). Legal requirement since October 2015. Carbon monoxide is a silent killer - detector non-negotiable.
🔴 Critical
Gas Safety Certificate
Verify current gas safety certificate in place and valid (annual requirement). Check all gas appliances were inspected. Certificate should be less than 12 months old. Ensure tenant has copy. Legal requirement under Gas Safety (Installation and Use) Regulations 1998. Lack of valid certificate can result in prosecution.
🔴 Critical
Electrical Safety
Check Electrical Installation Condition Report (EICR) is current and valid (required every 5 years in England, or at start of new tenancy). Look for any visible electrical hazards: exposed wiring, damaged sockets, overloaded circuits, DIY electrical work. Note any concerns for immediate electrician inspection.
🔴 Critical
Fire Exits and Escape Routes
Check all fire exits are clear and accessible. Ensure windows that form escape routes can be opened easily. Verify no obstructions blocking escape routes (hallways, stairs, doorways). Check fire doors close properly if applicable. Test emergency lighting if property requires it (HMOs).
🔴 Critical
General Safety Hazards
Look for any other safety hazards: loose carpets causing trip risk, insecure handrails, damaged stairs, exposed nails/screws, broken glass, faulty door locks. Check no temporary repairs that compromise safety. Note anything requiring immediate attention to prevent injury or comply with housing health and safety regulations.
🟡 Important
8. Utilities (6 items)
Central Heating System
Test boiler fires up and provides heating and hot water. Check boiler pressure gauge shows correct level (typically 1-1.5 bar). Look for error codes or warning lights. Verify boiler has been serviced annually (check service records). Listen for unusual noises (kettling, banging). Note any concerns for heating engineer.
🔴 Critical
Hot Water System
Test hot water at all outlets (kitchen, bathroom, ensuite). Check temperature is safe but adequate. Look for water heater/cylinder condition if visible. Check for leaks from hot water system. Verify hot water recovery time is reasonable. Note any issues with hot water temperature or supply.
🔴 Critical
Electrical System
Check consumer unit/fuse box accessible and labeled clearly. Look for any tripped breakers or blown fuses. Test RCD (residual current device) using test button. Ensure no overloaded circuits or extension lead daisy chains. Check meter readings if applicable. Note any electrical concerns requiring qualified electrician.
🔴 Critical
Water Supply and Pressure
Test water pressure at all taps and shower. Look for stopcock location and ensure accessible. Check no visible leaks from pipes or connections. Test all taps for hot and cold water. Look for water discoloration or unusual odors. Verify water system functioning correctly throughout property.
🟡 Important
Gas Supply (if applicable)
If property has gas supply, check no smell of gas anywhere. Verify gas meter accessible and readable. Ensure all gas appliances connected properly with no exposed connections. Check flame color on gas appliances (should be blue, not orange/yellow). Report any suspected gas leaks immediately to emergency services.
🔴 Critical
Meters and Controls
Take meter readings for electricity, gas, and water (if applicable). Check meters accessible and working correctly. Verify tenant knows how to read meters and submit readings. Check heating controls, thermostats, and timers function correctly. Ensure tenant understands how to operate heating system efficiently.
🔵 Recommended
9. Maintenance Log and Actions (7 items)
Document All Issues Found
Create written record of every issue identified during inspection. Note location, description, and severity of each problem. Take dated photos as evidence. Record which issues are tenant responsibility vs landlord responsibility. Detailed documentation essential for deposit claims and legal proceedings.
🔴 Critical
Categorize by Priority
Classify issues as: Emergency (immediate danger/total loss of essential service), Urgent (significant problem requiring quick action), Routine (normal maintenance), or Monitor (observe at next inspection). Priority categorization helps you allocate time and budget appropriately.
🟡 Important
Record Required Actions
For each issue, note specific action needed: repair, replace, clean, monitor. Estimate timeframe for completion. Identify if contractor needed or DIY fix possible. Record approximate cost for budgeting. Clear action plan prevents problems being forgotten or delayed.
🟡 Important
Follow Up from Previous Inspection
Review action items from last inspection and verify completion. Check if previously identified issues have been resolved or worsened. Note any recurring problems requiring permanent solution. Track whether tenant has addressed items that were their responsibility. Demonstrates ongoing monitoring.
🟡 Important
Share Report with Tenant
Provide tenant with copy of inspection report within reasonable time (ideally within 7 days). Clearly communicate what actions you will take and timeframes. Note any issues tenant needs to address. Request tenant feedback on any concerns. Transparency builds good landlord-tenant relationship.
🟡 Important
Schedule Next Inspection
Set date for next inspection (typically 3 months later for quarterly inspections). Send calendar reminder to ensure you don't miss inspection window. Provide tenant with advance notice of next inspection as required by law (24-48 hours minimum). Regular inspection schedule maintains property standards.
🔵 Recommended
File Report Securely
Store completed inspection report securely with property documentation. Keep photos organized by date and location. Maintain complete inspection history for property - valuable evidence if disputes arise. Back up digital copies. Retain for at least 6 years after tenancy ends for legal protection.
🟡 Important
⚡
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You’ve Done the Research. Now Finish It.
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www.templatesuk.com
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Next Steps
Now that you have reviewed the compliance checklist, you have three options:
✅ Use Our Ready-Made Template
Save hours of manual documentation. Our professionally-designed Property Inspection Report covers all 57 compliance points with room-by-room documentation, photo capture, maintenance tracking, and action prioritization. Includes separate templates for routine quarterly inspections, mid-tenancy reviews, and end-of-tenancy final checks. Available in both Smart Interview (guided room-by-room) and Classic Editor (direct editing) modes for just £10.
✓ UK Law Only | ✓ Instant Download | ✓ Lifetime Updates | ✓ No Subscriptions
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📝 Create Your Own Inspection Report
Use this checklist as your guide, but remember: missing critical safety issues during inspections can expose you to legal liability if tenant injury occurs. Incomplete documentation makes deposit deductions difficult to defend in disputes. Without systematic tracking, recurring problems go unresolved until they become expensive repairs.
Frequently Asked Questions
What is a property inspection report?
A property inspection report is a structured document recording the condition of a rental property during periodic inspections. It covers every room, exterior areas, safety compliance, utilities, and identifies maintenance issues requiring action.
How often should I inspect my rental property?
Most landlords conduct inspections quarterly, though twice yearly is common for reliable tenants. You should give tenants at least 24 hours written notice before any inspection, and inspections should be at reasonable times as required by law.
What should I check during an inspection?
Check structural elements, damp and ventilation, smoke and CO alarms, fire safety, electrical safety, gas appliance condition, plumbing, fixtures and fittings, cleanliness, garden maintenance, and any unauthorised alterations or occupants.
Do I need a solicitor?
Not normally, for standard property inspections. Our template is based on UK housing law and covers all areas a thorough inspection should address. For properties with complex compliance requirements such as HMOs, consider professional review.
Disclaimer: This checklist is for general informational purposes only and does not constitute legal advice. While we strive to keep information accurate and up to date, the law is complex and subject to change. Every situation is unique. Last updated: February 2026.